Looking for a Job? Here is a selection of our current vacancies

You will support with deal flow, business development, annual planning, projects and strategy, with responsibility for scoping your executive’s day ensuring every aspect is planned in advance. As well as this you will be a positive thinker, highly motivated by demanding work, and a natural relationship builder with a genuine love of forming meaningful connections with stakeholders, colleagues and clients. Finally, you will have no issue rolling up your sleeves as needed to form part of a close-knit dynamic team of EAs and never overlook the importance of the smaller tasks that bring it all together!

Your duties will include;

• Proactive advance planning of schedule ensuring time is maximised
• Add value by suggesting and arranging meetings to add to the schedule that will support growth plans
• Build strong relationships with all stakeholders burnishing the reputation of the Partner, the firm and yourself at every touchpoint
• Proactively manage a range of high-level projects
• Manage and design a fast-moving global calendar
• Organise all associated logistics
• Prepare and create agendas and briefings for all meetings
• Carry out present and deliver high-quality research
• Form a deep knowledge of the industry and its objectives
• Manage the flow of communications
• Coordinate expenses

You will have significant experience either in the Venture Capital space or other high-profile investment environments with knowledge of the US & UK investment ecosystem and a strong interest in emerging tech players. As well as this you will be familiar with and have a passion for the latest software to help streamline your work.

You will benefit from one day per week working from home, but when you see the absolutely stunning offices in the heart of the West End with the look and facilities of a private members club, you may want to be in the office more often!

We are currently recruiting for a Pensions Officer to join a School based out of London. As Pensions Officer you will ensure the proper management and accuracy of teachers’ pension records for the Schools, to resolve issues relating to pensions for members of the teaching staff, liaising with staff members, the City of London Corporation, and the pension schemes as necessary.
Key duties and responsibilities:

• Act as the primary point of contact with the Teachers’ Pension Scheme.
• Act as the primary point of contact with the DC scheme provider.
• Act as the primary point of contact for teaching staff with pension queries or issues.
• Review TPS records to ensure accuracy and liaise with HR, Payroll, and the Teachers’ Pension Scheme to resolve
  any issues that are identified.
• Ensure compliance with auto-enrolment requirements through liaison with CoL Payroll.
• Process all joiners and leavers of the Teachers’ Pension Scheme and the DC scheme, including during the annual
  opt in window for the DC scheme.
• Ensure the Teachers’ Pensions audit is undertaken each year, providing information to the auditor as necessary.
• Prepare and submit all related pensions returns and documentation including the end of year certificate.
• Keep fully up to date with Payroll and Pensions legislation, including attendance at courses and briefings as
  directed.

Skills and experience required:

• Experience of administering TPS or a similar public sector defined benefit pension scheme.
• Experience of administering a Defined Contribution Scheme.
• First degree in a numerate subject or equivalent experience.
• Certificate in Pensions Administration or equivalent experience.
• Knowledge of ITrent or similar HR/Payroll system.
• Knowledge of Teachers’ Pension Scheme operation and regulations.
• Knowledge of DC schemes and their operation.
• Ability to resolve problems relating to pension records, identifying errors, and getting corrections made.

Are you a Senior Executive Assistant with experience supporting multiple C Level Executives? Do you come from a fast-growth tech background? Do you thrive in a fast-paced global environment?

Main duties:

• Provide seamless support to the CEO, C suite and board
• High volume of complex scheduling and diary management across time zones subject to last-minute changes
• Coordinate global travel itineraries and all associated logistics
• Coordinate board activities including meetings, board packs, presentations and logistics
• Arrange and deliver high quality off-sites, events and meetings
• Build, develop and maintain relationships with all stakeholders
• Collating documents for meetings in a timely manner
• Excellent MS Office, Google, Slack, Slido and Teams

If you have worked in the fast-paced world of fin-tech or wider tech and love supporting top level execs with extremely high standards, then apply today.

This is an exciting opportunity for a Receptionist/Office Manager to join a prestigious retail company for a short temporary assignment.

Key duties:
• Opening the Reception up in the morning
• Meeting and greeting guests
• Answering the telephone, answering queries, transferring and screening calls
• Making sure guests have refreshments
• In charge of fortnightly grocery shopping (you will be given a list)
• Processing all outgoing post including using franking machine, online courier booking and invoicing
• Dealing with incoming parcels/post making sure the correct person is informed and quickly picks up their parcel
• Ensure the Reception area is clean and tidy at all times
• Make sure stationary is full stocked
• They will be responsible for fire alarms (making sure an email is sent around alerting everyone of fire alarm tests) and contractors coming into the office (signing them in, giving them passes, pointing them to correct direction)

A professional and friendly company based in Central London are seeking an experienced administrative all-rounder with diary management and reception experience who will join the admin team to facilitate the smooth running of the business.  The focus will involve health and safety, admin, reception and some PA support.  

This is a pivotal role where you will bring your positive attitude and excellent organisational and admin skills to provide a top rate service to the team!

Your duties will include;

- Offer a warm and friendly greeting to visitors to the office
- Ensure meeting rooms are booked in advance and well-maintained
- Arrange couriers, taxis, catering as requested  
- Use MS Office and in-house systems to a high standard
- Provide light touch PA and diary support to selected Directors
- Take minutes in meetings
- Organise travel including flights and trains as well as accommodation and logistics
- Ordering office equipment and checking supply levels
- Monitor general inbox and allocate queries promptly
- Arrange for office maintenance and repairs on request
- Take responsibility for health and safety including a range of regular H&S activities

If you are excited by a role with variety and autonomy and have exceptional relevant experience, then apply today.

In return your will receive private healthcare, generous annual leave, investment in training and development an EAP and a range of other perks.  All this and the working hours are 9.00 – 5.00 giving you fantastic work life balance alongside a successful professional career!  

Hybrid - 1 Day London Office, 4 Days Homebased

We are currently recruiting for a Database Officer to join an international charity to join their team based out of London. As Database Officer you will be supporting the Data and Appeals Manager, respond to requests from the Development team, be the interface for users, and undertake accurate data entry and processing.

Key duties and responsibilities:

• Assist in the maintenance and management of Raiser’s Edge database and conduct regular audits on its contents.
• Provide training and advice to employees on correct database access and usage.
• This can include demonstrating how to access the supporter data from an off-site location.
• Working with their Finance Team, reconcile and process donations from various sources including BACS donations, Standing order BACS payments, Stripe credit card donations, JustGiving and CAF.
• Run routine processes according to a set schedule, such as direct debit claims and gift aid claims, including maintenance of valid gift aid declaration certificates and direct debit mandates in accordance with charity law and organisational policy.
• Undertake routine data entry and, following proper procedures, ensure that information is accurately entered in the organisation’s CRM (NXT Raiser’s Edge).
• Run simple queries and extract data on request from NXT Raiser’s Edge for planned warm appeals.
• Undertake data checks maintaining database integrity to identify and merge duplicate records, updating mail attributes, and fulfilling GDPR requirements according to donor preferences.
• Provide general departmental support such as answering phones and responding to department communications.
• Maintain a working knowledge of fundraising data regulations.
• Undertake other duties as required by the Data & Appeals Manager.

Skills and experience required:

• Computer skills - excellent skills in using CRM (preferably Raiser’s Edge - desirable), Microsoft office (Excel and Word).
• Knowledge/Experience - Some experience in running targeted data selections, including exporting of relevant data for direct mail appeals and reports.
• Data Manipulation - Experience of cleaning and interrogating data is essential; experience of importing clean data into Raiser’s Edge is desirable.
• Data entry - Will spend a significant amount of time on data entry tasks, so should be proficient in data entry processes and understand best practices.
• Time management - Requires excellent time management skills and ability to prioritise daily tasks.
• Communication skills - effective verbal and written communication skills, particularly when providing assistance to employees or running and preparing reports.
• Attention to detail - requires a high level of attention to detail to ensure that data is correctly entered and verified.

We have an urgent requirement for an intelligent, proactive, personable, upbeat and immaculately presented graduate with an interest in Property or Property Management.

You will develop close relationships with the lovely Executives and their clients – being the front-facing Ambassador of the business, assisting managing the office and Reception of an incredibly successful Property company at their beautiful offices in the West End. Therefore, a calm, unflappable manner and ‘muck in’ attitude with the rest of the team is essential combined with first-class customer service skills, an upbeat personality, great attention to detail and must be ‘one step ahead at all times’.

The role is varied with an array of duties that you can get involved in from monitoring the building - dealing with various suppliers and any maintenance issues and contracts; liaising with managing and letting agents, tenants and contractors where you will deal with any property issues, repairs and general issues; arranging internal and external meetings; organising events and social gatherings; processing of expenses as well as many other ad-hoc duties together with covering Reception and office management ensuring the office is run like a well-oiled machine! This is a truly super role for a proactive graduate who thrives on variety and someone that has a year/two’s experience, strong MS Office skills and ideally within property, hospitality or professional services. If you have bags of common sense, a can-do attitude and love being in a front facing, support role that changes on daily basis this could be the role that you have been waiting for!

We are only considering candidates with the following experience:

• Graduate
• Experience in the Property sector would be desirable
• Confident, assertive and solution orientated
• Major attention to detail
• Emotional intelligence with a nice upbeat and friendly personality
• Excellent written and verbal communication skills
• Advanced IT and Media skills
• Team player
• Calm, unflappable and ‘can-do’ attitude

This is an exciting opportunity to join a professional membership body as an Events Team Administrator. You will be joining a collaborative and supportive Events Team in a key role to support the delivery of international events portfolio. The organisation is extremely friendly, professional and supportive with stunning offices, a great culture, and a family feel which encourages everyone to be the best they can be!
Key responsibilities:

• Administrative support across multiple projects in a fast-paced environment
• Working with the events team and cross-departmentally and with members and key stakeholders.
• Creating delegate badges and managing delegate lists
• Arranging event deliveries and logistics
• Maintenance of the event booking system. Includes creating new events, managing delegate bookings for those events and event apps (Cvent)
• Updating the events website
• Use of the membership CRM database
• Using Excel to collate information and create reports
• Dealing with telephone and e-mail enquiries
• Arranging meetings and conference calls
• Preparation and distribution of letters, e-mails and reports
  
  Experience required:
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong administration experience
• First class communication skills, both written and oral
• Driven to be effective within a small, friendly team, developing good diplomatic working relationships with colleagues, members and external partners
• Attention to detail, with a calm and methodical approach
• Ability to balance competing priorities and events simultaneously
• Strong administration skills
• Ability to work to deadlines, under pressure, without sacrificing quality
• Ability to work using your own initiative and be proactive

Apply below today!

This is an exciting opportunity to join a professional membership body as a Receptionist/Office Manager. You will be joining a collaborative and supportive company and you will act as first point of contact for the company, welcoming guests and greeting people who visit the business. You will also support various areas of the business with general administration and support.

You will need to be polite and approachable as this is a customer focused role and excellent communication and customer service skills are essential to deliver a positive impression. You should also be able to remain calm under pressure, and deal with urgent matters in a timely and effective manner, while streamlining front of house operations. Multitasking and attention to detail are essential skills for this position.

The organisation is extremely friendly, professional, and supportive with stunning offices, a great culture, and a family feel which encourages everyone to be the best they can be!

Key Responsibilities:

• Greet & assist visitors/clients to the office.
• Answering telephones in a professional manner, answering queries or routing calls as necessary.
• Managing the reception and meeting room areas, including the booking, via an outlook calendar, and preparation of, meeting rooms.
• Sourcing equipment and refreshments for meetings.
• Sorting and distributing incoming & outgoing mail.
• Arranging courier services.
• Maintenance of the company archive system.
• Maintenance of office equipment.
• Maintain all office supplies, including stationery and refreshments.
• Maintain various lists for new starters/joiners and act accordingly to their requirements.
• Support the finance team during the annual subscription process, allocating payments and updating the database.
• Assisting the Membership team, monitoring the main inbox on assigned days to ensure queries are dealt with promptly.
• Liaising with members to ensure their contact details are up to date and updating the database accordingly.
• Other Ad Hoc duties, as and when required, as directed by the Finance & Resources Manager or COO.

Experience Required:

• Experience in a similar receptionist/office support role.
• Database experience.
• Competent with Microsoft Office (Word, Excel, Outlook).
• Excellent telephone manner with a keen customer focus.
• Good attention to detail.
• Proactive with sound organisational skills, with the ability to manage own workload to meet competing priorities.
• Ability to develop good working relationships with colleagues, members, and external partners.
• Good written and verbal communication skills.
• Able to work on own and as part of a team.

We are currently recruiting for a Part time PA to join and award-winning professional services provider.

As PA you will be responsible for providing a reactive secretarial, administrative, and project support to up to 6 Trustee Directors within the organisation.

As an integral member of our Business Support Team, the Personal Assistant will be at the heart of our professional and friendly support environment, catering to the needs of the business as and when required. You will be adaptable and able to step in to cover for other members of the Business Support Team, contributing to the smooth and uninterrupted operations across the organisation.

Key duties and responsibilities:

• Assist with director's busy schedules, you will be adept at arranging, rescheduling, and confirming appointments.
• Provide top-notch telephone support, and liaise professionally with our clients.
• Have outstanding organisational skills that will shine as you arrange meetings, lunches, and dinners both internally and externally.
• Liaise with internal management, financial staff, external clients, and prospects, maintaining smooth communication channels.
• Liaise with Directors to understand the services they lead and pension schemes they work on and who else internally works on their schemes.
• Liaise with scheme teams to set up trustee and subcommittee meetings, ensuring smooth and efficient operations.
• Draft, prepare, format, and distribute documents on behalf of directors and scheme-related staff, including Word, Excel, and PowerPoint files.
• Organise directors' travel arrangements, handling expense claims and maintain and update Hospitality Logs for directors.
• Maintain director Training logs and assist with APPT applications annually.
• May be required to assist with projects or committees for the directors.
• As a member of the PA Team, you will assist in manning switchboard, opening and distributing post, manage info emails mailbox and ensure the maintenance of London Office is upheld.
• Fulfill the role of Fire Warden while in the office and optionally, as a First Aider after receiving proper training.

Experience required:

• Have experience in a similar role within a fast-paced environment, ideally 2+ years.
• Demonstrate proficiency in handling confidential and sensitive materials.
• Have excellent attention to detail and advanced skills in MS Office applications like Word, Excel, PowerPoint, Outlook, and MS Forms.
• Be familiar with other useful tools like Adobe, DocuSign, HR software, expenses management systems, and document management tools.
• Good time management skills – able to prioritise, organise workload and forward plan.
• Capable relationship and communication skills – to build rapport with all internal and external clients.
• Diary management experience.
• Good attention to detail.
• Reliable – will be relied upon by others in a client team and/or company.

Temporary starting 25th October till Jan 2023 with potential to extend or go contract/perm

Hybrid - London office 1 day per week

This is an exciting opportunity to join a professional membership body as an Events Team Administrator. You will be joining a collaborative and supportive Events Team in a key role to support the delivery of international events portfolio. The organisation is extremely friendly, professional and supportive with stunning offices, a great culture, and a family feel which encourages everyone to be the best they can be!

Key responsibilities:

• Administrative support across multiple projects in a fast-paced environment
• Working with the events team and cross-departmentally and with members and key stakeholders.
• Creating delegate badges and managing delegate lists
• Arranging event deliveries and logistics
• Maintenance of the event booking system. Includes creating new events, managing delegate bookings for those events and event apps (Cvent)
• Updating the events website
• Use of the membership CRM database
• Using Excel to collate information and create reports
• Dealing with telephone and e-mail enquiries
• Arranging meetings and conference calls
• Preparation and distribution of letters, e-mails and reports

Experience required:

• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong administration experience
• First class communication skills, both written and oral
• Driven to be effective within a small, friendly team, developing good diplomatic working relationships with colleagues, members and external partners
• Attention to detail, with a calm and methodical approach
• Ability to balance competing priorities and events simultaneously
• Strong administration skills
• Ability to work to deadlines, under pressure, without sacrificing quality
• Ability to work using your own initiative and be proactive

Part time PA required. This small but extremely successful finance company based near Green Park station is looking to take on a Part time PA with SHORTHAND.

It’s a newly created role to support the delightful Senior Manager. He needs someone to work in the office 3 days a week – Tuesday, Wednesday & Thursday, 8.30 – 5.30, with an hour for lunch but someone with flexibility to on occasion work extra days (every so often). The role will be giving him business support as well as some personal.

As his Part time PA, you MUST have SHORTHAND in order to take dictation so someone who has experience with this is vital. As well as this you will source information for him, maintain his diary, arrange meetings, lunches, booking restaurants, flights and transportation. Typing letters, memos, minutes, fielding calls, creating & editing PP, business and personal travel. There may be more as the role grows but the key thing is the fit as his Part time PA.

He is a really lovely gentleman, a family man who takes an interest in everyone and the work will be really interesting. The company itself is great and fantastic people – they really look after their staff. You must have previous PA/EA experience, used shorthand and want a permanent part time job but have flexibility. This is a great job and package so apply now so you don’t miss out!

£40,000 - £50,000 pro rata plus twice yearly bonuses, 5 weeks holiday (pro rata) non-contributory pension and private health insurance

We are currently recruiting for an Office Manager and PA Team Lead to join and award-winning professional services provider

As Office Manager and PA Team Lead you will be highly skilled and proactive working within a busy Business Support team. In this crucial role, you will be running the London office operations with your team of Personal Assistants and supporting two Directors. 

As an integral member of the wider Business Support Team, you will ensure seamless office operations and collaborate with the Head of Business Support to improve the company day-to-day operation. You will be at the heart of a professional and friendly support environment, catering to the needs of the business as and when required. 

Key duties and responsibilities:

- Main point of contact for the London office, ensure that our office is well-presented and professional at all times.
- Carry out and supervise the daily operations of the office and maintain relationships with suppliers.
- Lead a team of 3 to 4 Personal Assistants, oversee their work, provide support, and adjust as required.
- Act as Personal Assistant to two Directors.
- Onboard new starters and offboard leavers from an administrative point of view.
- Fulfill the roles of Fire Warden while in the office and as a First Aider after receiving proper training.
- Diary Management for Directors busy schedules, you will be adept at arranging, rescheduling, and confirming appointments. 
- Organise directors' travel arrangements within the UK and handling expense claims
- Draft, prepare, format, and distribute documents on behalf of directors and scheme-related staff, including Word, Excel, and PowerPoint files.
- Arrange internal and external meetings, as well as coordinating lunches and dinners as requested.
- Will be required to assist in covering for team members during holidays, sickness, or busy periods. 

Experience required:
- Have experience in a similar role within a fast-paced environment.
- Demonstrate proficiency in handling confidential and sensitive materials.
- Have excellent attention to detail and advanced skills in MS Office applications like Word, Excel, PowerPoint, Outlook, and MS Forms. 
- Be familiar with other useful tools like Adobe, DocuSign, HR software, expenses management systems, and document management tools
- Effective in managing an office, and great at developing relationships with stakeholders at all levels.
- Experience leading or managing people
- Great attention to detail
- Excellent communication skills

If you're interested, click apply today!

This hugely successful global organisation based near Charing Cross station are looking to recruit an experienced, ideally degree educated Team Assistant. The company are great - really passionate about what they do, and the culture is fantastic too. They are a global food ingredient supplier who believe in making a positive impact on people and the planet by working with the farmers enabling better quality, and more reliable, traceable, and transparent supply.

Key Responsibilities:
• Diary calendar management
• International and national travel bookings with help from the travel administrator
• Process expenses reimbursement (Concur)
• Schedule meetings and related administration
• Organise logistics for internal & external meetings & webinars (i.e., order meals, help with invitations,
documents, etc.)
• Provide support with the coordination & preparation of materials, presentations, and minutes of meetings,
creation of power point presentations.

You will ideally be educated to degree level with 3-5 years of relevant experience in a similar role; have exceptional organisational skills, an analytical mindset and looking to work in a fast paced, deadline-driven corporate environment where confidentiality, tact and diplomacy are key! Also, great command of the English language demonstrated by excellent written and verbal communication skills and, advanced Microsoft skills.

They are a great team but incredibly busy so you will have to be able to adapt to changing situations and manage priorities. As Team Assistant, you will work in the office initially 5 days/week and then possibly 3 days in and 2 from home BUT flexibility will be required at all times! If you are looking for your next job and want to work for a great company, then email your CV through now!

As Operations Executive you will be working in front of house and supporting with facilities management, general administration and database support. As operations executive you will be ambitious, enthusiastic and a fast learner who is looking to develop their career in office operations.

Key duties and responsibilities:

• Meeting and greeting visitors at reception.
• Answering calls, as first point of contact and transferring to relevant staff.
• Preparation of meeting rooms; you will need to be physically able to carry sometimes heavy and awkward items, setting up AV and IT equipment, moving boxes of publications and drinks, stacking chairs and arranging tables.
• Take day to day responsibility for the office and meeting room environment, ensuring all the systems and equipment are maintained and running smoothly.
• Facilities management; liaison with security, cleaners, electricians, aircon engineers, plumbers, audio-visual engineers.
• Ordering office stock.
• Managing front of house Rota.
• Managing commercial room hire and promoting this to members.
• Preparing and service refreshments.
• Regularly checks shared inboxes.
• Updating all member and stakeholder personnel changes in database.
• General data cleansing.

Skills and experience required:

• High standard of customer service, both written and verbal.
• A true team player, willing to contribute and communicate respectfully.
• Enthusiastic about providing a first-class service to all visitors and stakeholders.
• Confident in proactively reacting to problems and requests.
• Ability to take ownership with good follow up.
• Able to multi-task, remain calm under pressure and prioritise time spent on tasks.
• Willing to undertake basic office facilities maintenance and use DIY tools.
• IT literate - confident using MS office, Outlook, database, zoom.

Click the application button below to apply today!